Examples of common Vehicle Sales transactions in DragonDMS and the related postings created in Sage50 Accounts.
The nominal codes in these examples may not match the nominal codes that you have setup in your DragonDMS. The purpose of these examples is to show you what information is posted to Sage for each transaction in the DragonDMS, irrespective of the nominal code you have chosen to use.
Vehicle Sales Invoice
Sales Invoice printed for the sale of U31 to Jason Button for £13750.00
1. Sales Invoice (SI) raised against customer (BUTTONJ) which credits 4300 – Used Vehicle Sales – Retail
2. Journal Debit (JD) created against 5309 – Used Vehicle Closing Stock
3. Journal Credit (JC) created against 1020 – Used Vehicle Retail Stock
Vehicle Sales Invoice with RFL
Sales Invoice printed for the sale of a vehicle to Harriet Marston for £15,470.00 which included 12 months RFL at £180.00.
5. Sales Invoice (SI) raised against customer (MARSTONH) credits 4305 – Used Vehicle Sales – RFL
6. Sales Invoice (SI) raised against customer (MARSTONH) credits 4300 – Used Vehicle Sales – Retail
7. Journal Debit (JD) created against 5309 – Used Vehicle Closing Stock
8. Journal Credit (JC) created against 1020 – Used Vehicle Retail Stock
Vehicle Sales Invoice with a Part Exchange
Sales Invoice printed for the sale of a vehicle to Simon Green for £11,750.00 taking in a PX for £6,500.00
1. Sales invoice (SI) raised which credits 4300 – Used vehicle sales – retail
2. Sales Receipt on Account (SA) for PX vehicle against 1209 – Dummy Bank Account for PX Contra
3. Purchase Payment on Account (PA) for PX against 1209 – Dummy Bank Account for PX Contra
4. Journal debit (JD) created against 5309 – Used vehicle closing stock
5. Journal credit (JC) created against 1020 – Used vehicle retail stock
6. Purchase invoice (PI) raised for PX vehicle which debits 5300 – Used vehicle purchases – retail
7. Journal debit (JD) created for PX vehicle against 1020 – Used vehicle retail stock
8. Journal credit (JC) created for PX vehicle against 5309 – Used vehicle closing stock
Vehicle Sales Invoice with finance & finance commission
Sales Invoice printed for the sale of a vehicle to Dan Harrison for £21,995.00 He has taken out £10,000.00 finance from Red Finance Co. The car dealer receives £150.00 finance commission.
1. Sales Invoice (SI) raised against (HARRISON) which credits 4300 – Used Vehicle Sales – Retail
2. Sales Invoice (SI) raised against (REDFINAN) which credits 4209 – Used Finance Commissions
3. Sales Invoice (SI) raised against (REDFINAN)which credits 4908 – Finance Amounts – Used Cars
4. Sales Credit (SC) raised against (HARRISON) which debits 4908 – Finance Amounts – Used Cars
5. Journal Debit (JD) created against 5309 – Used Vehicle Closing Stock
6. Journal Credit (JC) created against 1020 – Used Vehicle Retail Stock
Payment taken for outstanding balance
Two payments recorded in DragonDMS from Jason Button, he paid £1500 by cash and £7250 by Credit Card.
1.Sales Payment on Account (SA) raised against customer (BUTTONJ) for Cash payments, debiting 1230 – Petty Cash
2. Sales Receipt (SR) raised against customer (BUTTONJ) for Credit Card payment, debiting 1200 – Current Account
Credit note for Vehicle Sales and refund of payment
Credit note printed for a vehicle sold to Dan Harris, which had payments against it.
DragonDMS will automatically refund any payments when a credit note is printed
1. Sales Credit (SC) raised against customer (BUTTONJ) which debits 4300- Used Vehicle Sales – Retail
2. Sales Payment (SP) raised for customer (BUTTONJ) crediting 1200 – Current Account
3. Sales Payment (SP) raised for customer (BUTTONJ) crediting 1200 – Current Account
4. Journal Debit (JD) created against 1020 – Used Vehicle Retail Stock
5. Journal Credit (JC) created against 5309 – Used Vehicle Closing Stock
Vehicle Sales Invoice and presales prep
Sales Invoice printed for the sale of a vehicle to Jason Button for £18,995.00. The vehicle was checked and prepared prior to sale by the service department.
1. Journal Debit (JD) created against 5306 – Used Vehicle Reconditioning
2. Journal Credit (JC) created against 4400 – Labour Sales
3. Sales invoice (SI) raised against customer (BUTTONJ) which credits 4300 – Used Vehicle Sales – Retail
4. Journal Debit (JD) created against 5309 – Used Vehicle Closing Stock
5. Journal Credit (JC) created against 1020 – Used Vehicle Retail Stock
6. Journal Debit (JD) created against 1040 – Work In Progress
7. Journal Credit (JC) created against 4599 – Service Invoice Totals
Vehicle Write Down
A Write Down of £750.00 was applied as a cost to stock vehicle U151.
1. Journal Debit (JD) created against 5307 – Used Vehicle Stock Depreciation
2. Journal Credit (JC) created against 1037 – Depreciation of Used Stock Control
See examples of vehicle purchase transactions being posted in Sage50