Examples of common Service Jobs transactions in DragonDMS and the related postings created in Sage50 Accounts.
The Nominal Codes in these examples may not match the nominal codes that you have setup in your DragonDMS. The purpose of these examples is to show you what information is posted to Sage for each transaction in the DragonDMS, irrespective of the Nominal Code you have chosen to use.
Vehicle received into workshop
A Service Booking is received into the workshop.
1. Journal Debit (JD) created against 1040 – Work In Progress
2. Journal Credit (JC) created against 4599 – Service Invoice Totals
Service Record deleted
A Service Record is deleted using the utilities tool.
1. Journal Debit (JD) created against 4599 – Service Invoice Totals
2. Journal Credit (JC) created against 1040 – Work In Progress
Service Invoice printed (Labour, Non Stock Parts, Stock Oils)
Service Invoice printed for Dan Harrison. Service job included Labour, Non Stock Part and Stock Oils.
1. Sales Invoice (SI) raised against customer (HARRISON) which credits 4803 – Non Stock Sales – Retail
2. Sales Invoice (SI) raised against customer (HARRISON) which credits 0000 – VAT Code
3. Sales Invoice (SI) raised against customer (HARRISON) which credits 4400 – Labour Sales
4. Sales Invoice (SI) raised against customer (HARRISON) which credits 4630 – Oil Sales Retail
Service Invoice printed (MOT, Non-Stock Parts)
Service Invoice printed for Victor Green. Service job included an MOT applied using the MOT dropdown on the invoicing screen and a Non-Stock Part where the cost of the Part has been logged.
1. Sales Invoice (SI) raised against customer (GREENV) which credits 4803 – Parts Sales – Service
2. Sales Invoice (SI) raised against customer (GREENV) which credits 0000 – VAT Code
3. Sales Invoice (SI) raised against customer (GREENV) which credits 4404 – Labour Sales – MOT
Service Invoice printed (Labour, Non-Stock Parts – cost not posted, discount applied)
Service Invoice printed for Simon Jones. Service job included Labour, Non-Stock Part (cost not posted), the invoice was discounted by £22.50.
1. Sales Invoice (SI) raised against customer (JONESS) which credits 4803 – Parts Sales – Service
2. Sales Invoice (SI) raised against customer (JONESS) which credits 0000 – VAT Code
3. Sales Invoice (SI) raised against customer (JONESS) which credits 4400 – Labour Sales
4. Sales Credit (SC) raised against customer (JONESS) which debits 4409 – Service Discount Retail
Internal Service Invoice printed
Internal service job prep undertaken on a vehicle in stock. Internal Service Invoice printed for car sales department. Service job included Labour and Stock Parts, no VAT is added to an internal job.
1. Journal Debit (JD) against 5306– Used Car Reconditioning
2. Journal Credit (JC) against 4400– Labour Sales
3. Journal Credit (JC) against 4884 – Non Stock Oils Sales
4. Journal Credit (JC) against 4800 – Parts Sales Retail
See examples of service extra transactions being posted in Sage50