Examples of common Parts transactions in DragonDMS and the related postings created in Sage50 Accounts.
The Nominal Codes in these examples may not match the nominal codes that you have setup in your DragonDMS. The purpose of these examples is to show you what information is posted to Sage for each transaction in the DragonDMS, irrespective of the Nominal Code you have chosen to use.
Parts order received
Parts order for 5 oil filters and 5 pollen filters from Parts R Us is created and received.
1. Purchase Invoice (PI) raised for supplier (PARTSRUS) which debits 5800 – Parts Purchase (oil filters)
2. Purchase Invoice (PI) raised for supplier (PARTSRUS) which debits 5800 – Parts Purchase (pollen filters)
3. Journal Debit (JD) against 1050 – Parts Stock (oil filters)
4. Journal Debit (JD) against 1050 – Parts Stock (pollen filters)
5. Journal Credit (JC) against 5809 – Parts Closing Stock (oil filters)
6. Journal Credit (JC) against 5809 – Parts Closing Stock (pollen filters)
Return for a Parts order
A return is created and printed for 1 pollen filter to be returned to Parts R Us.
1. Purchase credit (PC) raised for supplier (PARTSRUS) which credits 5800 – Parts Purchase
2. Journal Debit (JD) against 5809 – Parts Closing Stock
3. Journal Credit (JC) against 1050 – Parts Stock
Parts Invoice printed
Parts Invoice printed for 1 x oil filter sold to Mr James Brown.
1. Sales Invoice (SI) raised for customer (BROWNJ) which credits 4800 – Parts Sale – Retail
2. Journal Debit (JD) against 5809 – Parts Closing Stock
3. Journal Credit (JC) against 1050 – Parts stock
Credit note for Parts Invoice
Credit note created and printed for 1 x oil filter to Mr James Brown.
1. Sales Credit (SC) raised for customer (BROWNJ) which debits 4800 – Parts Sale Retail
2. Journal Debit (JD) against 1050 – Parts Stock
3. Journal Credit (JC) against 5809 – Parts Closing Stock
Parts order with Surcharge received
Parts order for starter motor created and received, this item has a £100.00 surcharge.
1. Purchase Invoice (PI) raised for supplier (PARTSRUS) which debits 5800 – Parts Sale Retail
2. Purchase Invoice (PI) raised for supplier (PARTSRUS) which debits 5890 – Parts Surcharges Purchases
3. Journal Debit (JD) against 1050 – Parts Stock
4. Journal Credit (JC) against 5809 – Parts Closing Stock
Credit Surcharge only
Raise a credit for the surcharge only on a parts order.
1. Purchase Credit (PC) raised for supplier (PARTSRUS) which credits 5890 – Parts Surcharges Purchases
Parts adjustment – quantity
Manually stock adjustment, reduced the quantity by 2.
For each stock part record that you have adjusted down there will be the following posts:
1. Journal Debit (JD) against 5809 – Parts Closing Stock
2. Journal Credit (JC) against 1050 – Parts Stock
Parts adjustment – price
Manually adjust the stock value of a part by £140.00
For each stock part record where the stock value has been adjusted down there will be the following posts:
1. Journal Debit (JD) against 5809 – Parts Closing Stock
2. Journal Credit (JC) against 1050 – Parts Stock
Stock adjustments will only be posted to Sage if you have selected this option in your Sage Integration setup.